Office Administrator Job at Mackenzie Jones in Dubai

Job Title: Office Administrator

Dubai,

The Company

My client is a global leader within the Healthcare Industry and they are currently looking to recruit an experienced Office Administrator for their Dubai office. To cover a broad spectrum of functions, including general Administration and travel management to ensure smooth operations within the organization while upholding the company’s mission and vision and adhering to its set standards

The Role

    Provide Secretarial assistance to Department Managers
    Day to day operations and management of MENA Commercial Office
    Arrange business trips of the team members
    Handle incoming and outgoing correspondences, including drafting replies, answering queries, and or referring the same to the relevant individual(s), as appropriate.
    Handle sensitive and confidential correspondence and information
    Typing of documents, reports, presentations, etc.
    Maintain an efficient filing and records keeping system
    Handling appointments, arranging meetings via WebEx and Video Conference (Tele Presence), arranging approvals on behalf of the Managers and various day to day activities.
    Coordinate visits of from overseas offices and covering all aspects of their travel, accommodation, business meetings and social activities
    Perform personnel administrative tasks, including leave management
    General assistance to office staff for annual leave requests, sickness notification, stationery, courier etc.
    Handling of all incoming calls.
    Manage Office Pantry and office Supplies
    Manage renewals of rent/lease contracts for company premises
    Handle quarterly reports (Admin, Travel, Office management reports)
    Organize staff gathering and activities.

The Person

    Bachelor degree/Professional certificate in Business Administration or equivalent
    Excellent knowledge of Microsoft Office packages – Word / Excel & PowerPoint
    2-3 years of experience in secretarial /administration position
    Ability to act and operate independently with minimal direction from superior to accomplish objectives.
    Effective organization skills and ability to prioritize
    Ability to work under pressure and to meet tight deadlines
    Ability to work in a fast paced international environment
    Fluent in English,  knowledge of Arabic & French is preferred

Salary
AED upto 14,000

Benefits
Ticket, healthcare

How to Apply:

http://mackenziejones.com/job/office-administrator/

Deadline: 20/01/2014