Job Title:Receptionist
Job Location:-Dubai, U.A.E
Employer:Move One Inc
POSITION PURPOSE:
The Receptionist is the first point of contact for visitors and callers at the Move One headquarters and provides full support on all administrative duties as required.
RESPONSIBILITIES/DUTIES/FUNCTIONS TASKS:
Meet and greet visitors, provide security badge, HSE information and specific documents (ie application forms)
Ensure visitors are looked after at all times, directs them to specific destinations and notifies appropriate person of visitor’s arrival.
Handle the Move One switchboard, provide information, direct callers appropriately and take and deliver messages.
Purchase and coordinate refreshments and/or snacks for guests, including for meetings, internal conferences and events.
Maintain a tidy and clean appearance of the reception area, kitchen and all common areas and conference rooms.
Responsible for tracking company owned equipment by maintaining Master Proof of Acceptance (POA) list and individual POA’s for each employee (for example – mobiles, laptops, building access cards, Health Insurance cards and parking cards).
Maintain Master Telephone list with list of allocated mobile phone, telephone plan, telephone limit etc and sharing information regularly with Finance department.
Responsible for incoming and outgoing facsimiles, mails, couriers, and the distribution of received mail to the concerned personnel.
Monitor office supplies’, inventory, ordering and distribution.
Monitor kitchen / pantry supplies’, ordering and replenishment.
Coordinate with the Move One telecommunication service provider (ordering handsets and sim cards, activating and deactivating services)
Update and maintain the company telephone list and office seating plan.
Assist HR Coordinator in preparing new hires and on-boarding documents.
Assist HSSE team with performing the daily and weekly Safety Check.
Manage conference room booking and reservations.
Interact professionally with other employees, customers and suppliers
Provide general administrative and clerical jobs for other departments.
Perform other administrative tasks as required by the support team
Other duties as reasonably assigned.
CANDIDATE REQUIREMENTS:
Minimum 1 year administrative or receptionist experience
Strong English skills (written and verbal)
PC applications: Word, Excel, Open office, Windows
Preference of high school degree
Demonstrated ability to work in a proactively diverse and inclusive organization.
Excellent time management and multi-tasking skills
Works well under pressure.
Excellent attention to detail.
WORK REQUIREMENTS:
Work effectively as a team contributor on all assignments.
Interact professionally with other employees, customers and suppliers.
Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
Perform quality work within deadlines with or without direct supervision
About the Company
Move One provides time-critical supply chain solutions in the areas of logistics, relocation and moving. Our strategically positioned international offices and partners deliver a door-to-door service unparalleled in the industry. Global experience and on the ground local expertise combined with technological innovation allows us to develop tailored products to meet the needs of our clients. Founded in 1992, Move One has grown aggressively through its pursuit of new markets and results-driven company culture. Head quartered in Dubai UAE, Move One is geographically positioned for further expansion in the logistics world.
Deadline Date: 28.02.2014
How to Apply
If you are interested in working in a challenging environment and feel you have the requisite skills, please send your CV/Resume and accompanying cover letter to:
cv_uae@moveoneinc.com.
No comments:
Post a Comment