Job Location: Riyadh
Employer: Alfaisal University
Over view
Alfaisal University is a private non-profit research
university for both men and women that was founded by the highly reputed King
Faisal Foundation in 2003. The University began instruction in 2008 offering
strong undergraduate and graduate programs in Business, Engineering, Medicine,
and Life Sciences. With a culturally diverse student population and
internationally distinguished faculty, Alfaisal University aspires to be a
world class institution. Situated in the austere grounds of the Late King
Faisal Palace, the University is located at the heart of Riyadh, a center of
industry, commerce, research, and an ever growing student population. Alfaisal
University is currently seeking to fill the following vacancy for Saudi
national fluent in English language: The Executive Assistant is responsible to
perform a wide range of administrative and general support duties some of which
are of a highly confidential nature, for the concerned executive. He should
have thorough knowledge of the principal accountabilities and methods of
operation.
Qualifications:
• Bachelor’s degree in Business Administration or related
equivalency;
• 2 - 4 years of related and relevant work experience
preferably in university environment.
Roles and Responsibilities:
·
To produce
information by transcribing, formatting, inputting, editing, retrieving,
copying, and transmitting text, data, and graphics.
·
To conserve executive's time by reading,
researching, and routing correspondence; drafting letters and documents;
collecting and analyzing information; initiating telecommunications.
·
To maintain
executive's appointment schedule by planning and scheduling meetings,
conferences, teleconferences, and travel.
·
To represents
the executive by attending meetings in the executive's absence; speaking for
the executive.
·
To
welcome guests and customers by greeting them, in person or on the telephone;
answering or directing inquiries.
·
Maintains customer confidence and protects
operations by keeping information confidential.
·
Completes projects by assigning work to
clerical staff; following up on results.
·
Prepares reports by collecting and
analyzing information.
·
To
secure information by completing data base backups.
·
To provide
historical reference by developing and utilizing filing and retrieval systems;
recording meeting discussions.
·
To Maintain
office supplies inventory by checking stock to determine inventory level;
anticipating needed supplies; evaluating new office products; placing and
expediting orders for supplies; verifying receipt of supplies.
·
To Ensure
operation of equipment by completing preventive maintenance requirements;
following manufacturer's instructions; troubleshooting malfunctions; calling
for repairs; maintaining equipment inventories; evaluating new equipment and
techniques.
·
To
maintain professional and technical knowledge by attending educational
workshops; reviewing professional publications; establishing personal networks;
participating in professional societies.
·
To contribute
to team effort by accomplishing related results as needed.
Skills/Qualifications:
·
Administrative Writing Skills,
·
Reporting Skills,
·
Supply Management,
·
Scheduling, Microsoft Office Skills,
·
Organization, Time Management,
·
Presentation Skills,
·
Equipment Maintenance,
·
Travel
Logistics,
·
Verbal Communication
Deadline Date: 10.02.2014
How to Apply:
·
Interested applicants are encouraged to send an
email to:
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